We collect your subs' certificates, track your expenses, organize your receipts, and hand your accountant everything they need at quarter and year end — automatically.
No credit card required.
COIs, W-9s, lien waivers, receipts, job expenses, and year-end tax packages — collected automatically, organized by sub and by job. No spreadsheets. No shoebox.
Snap a photo of a receipt at Home Depot. CertVault reads the vendor, amount, line items, and category instantly. Same for every COI, W-9, and lien waiver your subs upload.
Stop showing up in February with a shoebox. CertVault builds your ledger all year — expenses categorized, subs documented, 1099s prepped. Hand your accountant one file and you're done.
The math is simple
$20.63/hr
Admin assistant
(Indeed, March 2026)
vs
$0.46/hr
CertVault
($79/month)
CertVault doesn't call in sick, forget a deadline, or take a lunch break.
Calculate your savings →Enter a sub’s name and email. Create a job. CertVault sends subs a secure upload link — no account needed, no app to download.
Buy lumber at Home Depot? Open CertVault, take a photo. AI reads the receipt, categorizes it, and assigns it to the right job. Done in 15 seconds.
Certificates, W-9s, lien waivers, receipts — every document parsed automatically. Expiration dates, coverage limits, vendor amounts, EIN numbers. You never read fine print again.
Your ledger builds automatically all year. When January comes, your accountant gets a single export — every expense, every document, every sub, organized and ready.
Every GC we talk to has the same problems.
Calling subs every month for updated certificates
Automatic reminders go out before anything expires — you never chase again
Manually reading every COI for coverage limits and dates
AI reads every document the moment it's uploaded and flags anything missing
A spreadsheet of subs that's always out of date
Live dashboard — green means covered, red means there's a problem
Receipts stuffed in your glovebox and a folder on your desk
Snap a photo with your phone — receipt is read, categorized, and filed in 15 seconds
No idea what a job actually cost until it's over
Every expense tagged to a job in real time — know your job costs as they happen
Scrambling every February to find W-9s and payment records
W-9s collected automatically — 1099 prep report generated with one click
A lien filed because a sub claimed they weren't paid
Lien waivers tracked per job per sub — conditional before payment, unconditional after
Paying your accountant $3,000 extra to sort through your shoebox
Hand them one organized file — every expense, every document, every sub, ready to go
Start with COI tracking. Add W-9s, lien waivers, expense tracking, and accountant access when you need them.
Vault
$79/mo
$948/year
Vault + Admin
$199/mo
$2,388/year
Vault + Accountant
$399/mo
$4,788/year
All plans include a 14-day free trial. No credit card required.
Compare plans in detail →Let CertVault handle the paperwork. Set it up in minutes, your subs upload in seconds, and you never chase a certificate again.
Start 14-day free trial